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Reviewing Balance Sheet In Beam Machine

How to review the Balance Sheet tab in the live Beam Machine Financial Reports route.

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Reviewing Balance Sheet In Beam Machine

This page shows you how to use the Balance Sheet tab in Beam Machine and interpret the visible balance check correctly.

Product: Beam Machine
Module: Reports -> Reporting -> Financial Reports -> Balance Sheet
Role: Accountant, Financial Controller, Reviewer
Difficulty: Intermediate
Time: 5 to 7 minutes
Last Updated: 2026-03-10
Version: Current live reporting route in this repo

Before You Start

  • You need posted accounting data for the date you want to review.
  • You need to know the correct As of date.
  • If you want the shared route overview first, open ./01-running-financial-reports.md.

Current build status: This tab is live and data-driven inside the shared Financial Reports route. The route still opens on Trial Balance first, so you must click Balance Sheet after landing on the page. The Print button works, and the Export button is visible but disabled.

What is this page?

This tab gives you the point-in-time position of the business. It shows:

  • Assets
  • Liabilities
  • Equity
  • and a visible accounting-equation check below the section tables

This is where you confirm whether the books can support a defensible "as at" financial position.

When do you use this?

Use this tab when you need:

  • an "as at" financial position for management or review,
  • support for audit or annual financial statement preparation,
  • working-capital visibility,
  • or proof that assets still equal liabilities plus equity.

If the balance sheet does not hold together, do not treat the presentation as the problem. The books need attention first.

Where do you find it?

Primary path: Reports -> Reporting -> Financial Reports, then click Balance Sheet
Alternative: Open Reports -> Reporting, click Financial Reports, then click Balance Sheet

In the current build, the shared route does not deep-link directly to this tab. You open the route first and then choose Balance Sheet.

How do you review the balance sheet?

  1. Open Reports -> Reporting -> Financial Reports.
  2. Click Balance Sheet.
  3. Confirm the toolbar shows a single As of date field.
  4. Set the correct balance date.
  5. Click Print if you need a printer-friendly copy.
  6. Ignore Export for now, because the button is disabled in the current build.

āœ… Checkpoint: The card header should show Balance Sheet, the selected As of date, and either Balanced or Unbalanced.

What should you review first?

  1. Review the three section tables:
    • Assets
    • Liabilities
    • Equity
  2. Review the footer totals:
    • Total Assets
    • Total Liabilities
    • Total Equity (incl. current year earnings)
  3. Review the validation block below the tables:
    • Total Assets
    • Total Liabilities + Equity
    • Assets = Liabilities + Equity with Verified
    • or Difference if the statement is not balanced

āœ… Checkpoint: A healthy page shows Balanced in the header and Verified in the validation block.

What must you handle carefully?

  1. Treat Total Equity (incl. current year earnings) as an intentional live total, not as a typo.
  2. Stop if the page shows Unbalanced or a visible Difference amount.
  3. Trace the issue back to source journals, account mappings, and ledger balances before you use the statement for management, audit, or filing support.

Common Questions & Issues

"The page opened on Trial Balance instead"

Why this happens: The shared Financial Reports route still lands on Trial Balance by default.

Fix: Click Balance Sheet after opening the route.

"Why does the equity total mention current year earnings?"

Why this happens: The current page explicitly includes current year earnings in the displayed equity total.

Fix: Read the total exactly as labeled and use that live total when reviewing the page.

"The balance sheet is unbalanced"

Why this happens: The page is telling you that total assets do not equal total liabilities plus equity in the current books.

Fix: Investigate the source accounting before you use the statement externally or for formal review support.

What's Next

Related Pages

SA Compliance Reference

  • Balance-sheet review supports management packs, audit support, covenant review, and annual financial statement preparation.
  • It does not replace reconciliations, supporting schedules, or formal sign-off procedures.

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