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Working in Banking

How to use the Beam Machine banking module for statement import, bank rules, and reconciliation control.

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Working in Banking

This page shows you how to import bank statements, review transactions, and reconcile the bank against the ledger in Beam Machine.

Product: Beam Machine
Module: Banking
Role: Bookkeeper, Accountant, Treasury User, Finance Reviewer
Difficulty: Beginner to Intermediate
Time: 10 minutes first read, 5-15 minutes per real reconciliation run
Last Updated: 2026-03-10
Version: Current Beam Machine app build in this repo

Before You Start

  • You need access to Banking.
  • The correct bank account should already exist.
  • You need the correct statement file or CSV content for the exact bank account you are reconciling.
  • You should know the entity and period you are working in.

What is the Banking module?

On paper, this is your bank statement folder and reconciliation workbook. In Beam Machine, the Banking module manages imported bank data, rule-driven matching support, and reconciliation against the ledger.

When do you use this?

Use this module when:

  • a new bank statement arrives,
  • you need to import transactions,
  • you need to reconcile the statement against the ledger,
  • or you need to review unmatched items before period close.

If bank data is not controlled properly, cash balances, debtor receipts, creditor payments, and tax reporting all become less reliable.

Where do you find it?

Primary path: Finance -> Banking

Important routes:

  • /dashboard/banking
  • /dashboard/banking/import
  • /dashboard/banking/reconciliation
  • /dashboard/banking/rules

How to work in Banking

  1. Open Banking.
  2. Confirm the correct bank account is available.
  3. Decide whether your immediate job is:
    • importing a statement,
    • reviewing bank rules,
    • or reconciling transactions.

To import a statement

  1. Open Import Statement.
  2. Select the correct Bank Account.
  3. Select the File Format:
    • CSV
    • OFX / QFX
  4. Upload the file or paste CSV content into the text area.
  5. Click Import Statement.

To reconcile the bank

  1. Open Reconciliation.
  2. Review the Unmatched Transactions section first.
  3. Compare date, description, and amount to the ledger.
  4. Review the Matched Transactions section.
  5. Check Reconciliation History for statement balance, ledger balance, difference, matched count, unmatched count, and status.

āœ… Checkpoint: You should be able to explain every large unmatched item before signing off the reconciliation status.

Common Questions & Issues

"The file imported, but the bank is not reconciled"

Why this happens: Import and reconciliation are different steps.

Fix: Move to Reconciliation after import. Review unmatched items and complete the matching process.

"I imported the wrong statement"

Why this happens: Users often skip the bank-account check before upload.

Fix: Confirm the bank account first every time. If the import is wrong, stop, correct the source file/account pairing, and do not continue reconciliation on bad input.

"The difference is still there after matching some transactions"

Why this happens: Not every statement line has been matched, or the ledger is incomplete.

Fix: Review unmatched transactions and then check 01-working-in-accounting.md if the real problem is missing or incorrect postings.

What's Next

Related Pages

SA Compliance Reference

  • Accurate bank reconciliation supports reliable financial reporting and tax submissions. Follow your firm's month-end and review policy for signoff.

Still Stuck?

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